AVRD UK Terms and Conditions

Last updated: 28 July 2026

1. About AVRD

AVRD (also known as AV Room Designer) is a web-based room-planning and visualisation tool available at https://avrd.uk (the Site and the Tool).

The Site and Tool are operated by Alastair Wilson, a sole trader trading as AVRD UK and AV Room Designer.

Operator: Alastair Wilson
Trading name: AVRD UK / AV Room Designer
Email: [email protected]

AVRD UK is a trading name and is not a limited company.

In these Terms, AVRD, we, us and our mean the operator identified above.

2. Acceptance of these Terms

By accessing or using the Site or Tool, creating a project, or downloading or exporting a file, you agree to these Terms.

If you do not agree to these Terms, you must not use the Site or Tool.

If you use AVRD on behalf of a company, organisation or other person, you confirm that you have authority to bind them to these Terms. In that case, references to you include that company, organisation or person.

3. Who may use AVRD

You must be at least 18 years old to accept these Terms and use AVRD.

You may use AVRD only if:

you can legally enter into a binding agreement;
your use is lawful; and
you comply with these Terms.

4. Purpose of the Tool

AVRD allows users to create early-stage visual concepts for meeting rooms and similar spaces. Features may include entering room and table dimensions, placing furniture and screens, selecting chair quantities, viewing a design in 2D or 3D, and exporting PDF or Blender-compatible files.

AVRD is a concept-planning and visualisation tool only. It is not a substitute for a professional site survey, architectural drawing, construction drawing, structural assessment, electrical design, fire-safety assessment, accessibility assessment, acoustic assessment or detailed audiovisual system design.

You must ask a suitably qualified AV integrator, installer, designer, architect, engineer or other professional to verify the design before purchasing equipment, drilling, mounting, installing, building or altering a room.

5. No account required

AVRD is available without registration, an account or a subscription. You may use the Tool and create exports without providing login details.

You are responsible for saving and backing up any project information or exported files that you wish to keep. Closing your browser, clearing browser data, changing device or changes to the Tool may result in unsaved project information being lost.

6. Your project information

User Content means room dimensions, table dimensions, notes, photographs, plans, logos, files and other information that you enter, upload or submit to AVRD.

You retain any rights that you already hold in your User Content. You confirm that:

you own the User Content or have permission to use it;
our processing of it will not infringe another person's rights;
it is accurate to the extent reasonably required to use the Tool; and
it does not contain unlawful, harmful or malicious material.

You grant us a worldwide, non-exclusive, royalty-free licence to host, copy, process, transform and display User Content only as reasonably necessary to operate, secure, support and improve the Site and Tool, provide exports requested by you, and comply with the law.

You should not upload confidential, security-sensitive or personal information unless it is reasonably necessary and you have authority to do so.

7. Ownership of AVRD

Except for User Content and third-party material, all intellectual property rights in or relating to AVRD belong to us or our licensors. This includes, without limitation:

the Site and Tool;
source code and object code;
software architecture, algorithms and calculation methods;
user-interface designs and visual elements;
text, guidance, graphics and documentation;
templates and example projects;
2D and 3D models;
Blender assets, meshes, geometry, materials, textures and object libraries;
furniture, screen and equipment representations;
databases and the selection or arrangement of database contents;
branding, logos and trade names; and
improvements, updates and derivative versions of those materials.

These Terms give you permission to use AVRD. They do not transfer ownership of AVRD or its underlying assets to you.

AVRD, AV Room Designer, our logos and associated branding may not be used without our prior written permission.

8. Licence to use exported PDF and Blender files

When AVRD allows you to export a PDF, Blender file or another project file, we grant you a limited, worldwide, non-exclusive, royalty-free licence to use that export for a Permitted Project.

A Permitted Project is a room or premises that you:

own;
occupy;
manage;
are considering occupying or purchasing; or
have been authorised by the owner, occupier or client to plan or design.

For a Permitted Project, you may:

download and store the export;
print, view, render and modify the export;
use it for internal planning, budgeting, approval and procurement;
use it to explain your requirements to an AV integrator, installer, furniture supplier, architect, consultant or contractor;
include it in a quotation or tender relating to that Permitted Project; and
share it privately with employees, advisers and contractors who need it for that Permitted Project.

Anyone with whom you share an export may use it only for the same Permitted Project and must not extract, reuse, sell or redistribute AVRD assets for another purpose.

This licence is for your own project use. It does not transfer ownership of any AVRD model, template, library item, texture, material, layout component, code or other proprietary asset contained in an export.

The licence for an export lawfully created by you will continue after you stop using AVRD, subject to these Terms. We may terminate the licence where the export was obtained through fraud, unauthorised access, circumvention or a material infringement of our intellectual property rights.

9. What you must not do

Unless we give you prior written permission, you must not, and must not help another person to:

copy, reproduce, republish or distribute the Site, Tool or a substantial part of it;
sell, sublicense, hire, lease, commercially distribute or make AVRD exports or assets available as stock files, templates or downloadable resources;
extract or reuse AVRD 2D or 3D models, meshes, objects, materials, textures, libraries or other assets outside the Permitted Project for which they were exported;
use an export as a reusable asset library for unrelated projects;
use AVRD content, exports or data to create, train, test or improve a competing room-design, AV-design or visualisation product or an artificial-intelligence model;
copy the distinctive layout, interface, object library, database contents or visual presentation of AVRD to create a competing service;
reverse engineer, decompile, disassemble, translate or attempt to discover the source code, underlying structure or algorithms of the Tool, except to the limited extent that applicable law expressly permits and does not allow that permission to be excluded;
scrape, crawl, index, harvest or systematically download content or data using automated means without our permission;
bypass access controls, usage limits, export restrictions, security measures or technical protections;
remove or obscure copyright, trade mark, attribution or proprietary notices;
falsely suggest that you created, own, sponsor or are affiliated with AVRD;
use AVRD in a way that disrupts, damages or overloads the Site or Tool;
upload malware, malicious code or content designed to interfere with another system;
use AVRD for an unlawful, fraudulent or harmful purpose; or
use AVRD to design or facilitate a project where failure could reasonably cause death, personal injury or serious property damage without independent professional review.

Nothing in these Terms prevents lawful use that cannot legally be restricted, including applicable statutory exceptions to intellectual property rights.

10. Accuracy and responsibility for measurements

You are responsible for checking all dimensions, quantities, positions, clearances and other project information.

AVRD may use simplified geometry and assumptions. Dimensions, viewing distances, furniture clearances, screen representations, fields of view and other visual indicators may be approximate. The appearance of an item on screen does not guarantee that it will fit, perform correctly, comply with regulations or be suitable for installation.

Before acting on an AVRD design, you must independently verify:

room, wall, ceiling, table and furniture dimensions;
wall construction and load-bearing capacity;
screen, bracket and mounting requirements;
electrical power, data, ventilation and cable routes;
fire, building-control and accessibility requirements;
product availability and compatibility;
manufacturer instructions and warranties; and
any site-specific risks or restrictions.

11. Screen sizes and product information

Screen sizes, equipment dimensions and other product information may be generic, approximate, supplied by third parties or based on publicly available information.

A recommendation or visualisation does not constitute an endorsement, warranty or confirmation that a product is appropriate for your room. Product specifications may change. You must verify current specifications with the manufacturer, supplier or integrator before purchasing or installing anything.

12. Blender and other export formats

We do not guarantee that every exported file will work with every version of Blender, plug-in, rendering engine, operating system or third-party application.

You are responsible for maintaining appropriate software, backups and technical expertise to open and use an export. Modifying an export may cause objects, measurements, links, materials or other features to behave differently from the version shown in AVRD.

13. Availability and changes

We aim to keep AVRD available, but we do not guarantee uninterrupted or error-free access.

We may:

add, remove or change features;
update models, calculations, templates or export formats;
set reasonable technical or usage limits;
suspend the Tool for maintenance, security or operational reasons; or
discontinue all or part of AVRD.

Where reasonably practical, we will give notice of a material change that significantly affects existing users.

You are responsible for downloading and retaining copies of exports that you wish to keep.

14. Free service

AVRD is provided free of charge. There is no subscription fee and no payment is required to use the Site or Tool.

We may add, remove or change features, but use of the current free Tool does not create any obligation for you to purchase a product or service.

15. Third-party services and links

AVRD may link to or integrate with services, software, products or websites operated by third parties. We do not control those third parties and are not responsible for their availability, terms, privacy practices, products or services.

Your use of a third-party service may be subject to separate terms between you and that third party.

16. Suspension and termination

You may stop using AVRD at any time.

We may suspend or terminate your access where we reasonably believe that:

you have materially or repeatedly breached these Terms;
your use creates a security, legal or operational risk;
you have infringed our or another person's intellectual property rights;
suspension is necessary to comply with the law or a lawful request.

Where appropriate, we will give you notice and a reasonable opportunity to remedy the issue.

Sections intended to continue by their nature will survive termination, including the sections concerning ownership, export licences, restrictions, liability, disputes and governing law.

17. Consumer rights

If you are using AVRD wholly or mainly for purposes outside your trade, business, craft or profession, you are a Consumer.

Nothing in these Terms excludes or restricts rights or remedies that the law gives to Consumers and that cannot lawfully be excluded or restricted.

If a provision of these Terms conflicts with a mandatory Consumer right, the mandatory Consumer right will apply.

18. Our liability

Nothing in these Terms excludes or limits liability where it would be unlawful to do so. This includes liability for:

death or personal injury caused by negligence;
fraud or fraudulent misrepresentation; and
any other liability that cannot legally be excluded or limited.

18.1 Consumers

If you are a Consumer, we are responsible for loss or damage that is a foreseeable result of our breach of these Terms or our failure to use reasonable care and skill. We are not responsible for loss or damage that is not foreseeable.

We supply AVRD for private and internal project use. If you use AVRD for a commercial or business purpose, the business-user provisions below apply to that use.

Your statutory rights are not affected.

18.2 Business Users

If you use AVRD in connection with a trade, business, craft or profession, then, to the fullest extent permitted by law:

AVRD is supplied on an as available basis;
all warranties, conditions and other terms implied by law are excluded where they may lawfully be excluded;
we are not liable for loss of profit, revenue, sales, business, contracts, anticipated savings, goodwill, reputation, data or business opportunity;
we are not liable for indirect or consequential loss;
we are not liable for purchasing, installation, construction or professional-service decisions made using an AVRD design without independent verification; and
our total aggregate liability arising out of or relating to AVRD in any 12-month period will not exceed £500.

The limitations in this section apply whether the liability arises in contract, tort (including negligence), breach of statutory duty, misrepresentation or otherwise.

19. Business-user indemnity

This section applies only if you are a Business User.

You will reimburse us for reasonable losses, liabilities, damages, costs and expenses arising from a third-party claim caused by:

User Content that infringes another person's rights;
your unlawful use of AVRD;
your unauthorised distribution or commercial exploitation of an AVRD export or asset; or
your material breach of sections 7, 8 or 9.

This obligation does not apply to the extent that the claim was caused by our own breach, negligence or unlawful conduct.

20. Privacy and cookies

We do not currently publish a separate Privacy Policy or Cookie Policy. This section summarises our use of cookies and analytics and does not form part of these Terms.

We use:

a cookie consent cookie, which remembers whether you have accepted or rejected non-essential cookies so that you are not asked again on later visits; and
Google Analytics, which sets cookies to collect anonymised usage statistics (such as pages visited and general location). Google Analytics only runs on our live production site, and only once you have accepted cookies.

If you reject or have not yet responded to the cookie banner, Google Analytics does not run and no analytics cookies are set. You can withdraw acceptance at any time by clearing your browser's cookies for this site, which will show the cookie banner again on your next visit.

21. Intellectual property concerns

If you believe that material available through AVRD infringes your intellectual property rights, contact us at [email protected] and provide:

your name and contact details;
details of the protected work or right;
the location of the material in AVRD;
an explanation of the alleged infringement; and
confirmation that the information supplied is accurate.

We may remove or restrict access to disputed material while we investigate.

22. Changes to these Terms

We may update these Terms to reflect changes to AVRD, the law, security requirements or our business.

The current version will be published on the Site with its effective date. Where a change materially reduces your rights or increases your obligations, we will take reasonable steps to give advance notice on the Site.

By continuing to use AVRD after updated Terms take effect, you agree to the updated Terms. If you do not agree, you must stop using AVRD.

23. General terms

If a court finds part of these Terms unlawful or unenforceable, the remaining provisions will continue in effect.

A delay in enforcing a right does not waive that right.

You may not transfer your rights or obligations under these Terms without our written permission. We may transfer our rights and obligations as part of a sale, reorganisation or transfer of the AVRD business, provided that doing so does not reduce any mandatory Consumer rights.

No person other than you and us has a right to enforce these Terms under the Contracts (Rights of Third Parties) Act 1999.

These Terms form the entire agreement concerning your use of AVRD. This does not exclude liability for fraud or fraudulent misrepresentation.

24. Governing law and courts

These Terms are governed by the laws of England and Wales.

If you are a Consumer resident in the United Kingdom, you may bring legal proceedings in the courts of the part of the United Kingdom in which you live. Nothing in these Terms deprives you of mandatory protections provided by the law of your country of residence.

If you are a Business User, the courts of England and Wales will have exclusive jurisdiction over any dispute arising out of or relating to these Terms or AVRD.

25. Contact

Questions about these Terms may be sent to:

Email: [email protected]